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MYHA Volunteer DIBS Program

2018-2019 MYHA Volunteer Program

Mahtomedi Youth Hockey Association is a nonprofit organization operated by volunteers and depends on the assistance of its members to function as a successful organization. It is critical that we all share in the commitment to produce a program that operates efficiently at the lowest cost possible. The goal of the volunteer program is to distribute the workload amount all the MYHA families.

Volunteer hours are NOT transferable from family to family. Running the clock, scorebook, scoreboard, penalty box during a non-tournament game, scrimmage, end of the year play offs or in-house jamborees do NOT satisfy the volunteer requirements. These are team related activities.  Each family is obligated to share in the performance of these duties.

Volunteer Sign Up – sign up for most volunteer hours are available online through the DIBS system.  You will be notified via club wide email or it will be posted on the DIBS Webpage when opportunities are available throughout the season.

Tryouts – You CANNOT volunteer for any tryout shift for a level that your player is skating participating in.  For example, squirt parents cannot volunteer for squirt tryouts on or off the ice (check in, jersey hand out, locker room attendant etc.…)

Accountability – Once you have signed up for a shift you are responsible for that time slot.  Please do not sign up for a shift until you are sure the date and time will work for you.

Required Hours – Families are required to volunteer for 8 hours for each Mite 3, 2nd year U8, Squirt, U10, PeeWee, U12, Bantam, and U15 player. Please note that this is not an increase over previous years. In the past we required 4 Dibs credits, but 1 credit equalled 2 hours of volunteer work. This year we have tried to eliminate confusion by having 1 credit equal 1 hour of work. Intros, Mini Mite, Mite 1, Mite 2, 1st year U8’s, and Jr Gold players are exempt from the volunteer requirement.

If you would prefer to not have your family called upon for any volunteer hours a buyout option is available.  The buyout option requires a payment of $250 per player.

Volunteer opportunities must be completed by April 1st. A $250 future payment will be set up at the time of registration. If the volunteer hours are not met, that payment will be processed on 4/15/2019.

ALL DIBS Opportunities:

Click here to be redirected to the DIBS page for full list of all DIBS.

 

Scroll down to the bottom of this page to view a list of the immediate unclaimed opportunities. 

Volunteer Program Contacts:

Cory Huberty

Director, Volunteer Program

Tifini Lipovetz

MYHA Volunteer Program Coordinator

Locker Room Attendant Information:

USA Hockey and MN Hockey require all Locker Room Attendants to:

 

1) Register with USA Hockey as a volunteer. Click on the following link to register:

 

https://m.usahockeyregistration.com/Page48.aspx?FileName=register_form_input.action

 

There is no charge to register as a volunteer. Please email a copy of your USA Hockey Confirmation Page to our Volunteer Background Check Coordinator at cgilb333@gmail.com.

 

2) Complete a Background Check before the volunteering takes place. Please click on the link below to access the MN Hockey Screening page:

 

 

MN Hockey Screening

 

 

*In order to get full credit for your locker room attendant volunteer hours, you MUST email your USA Hockey Confirmation number to our Volunteer Background Check Coordinator and notify her when you have completed your background screening application. Please email her at cgilb333@gmail.com.

 

 

Please remember, males only in the boys locker rooms and females only in the girls locker rooms.  Locker Rooms need to be unlocked and monitors waiting in the room 30 minutes prior for the skaters to arrive. Monitors are there until the last skater leaves the locker room. Because of that need, back to back sign ups for DIBs for Tryouts in one night are not allowed because of the cross over in time. Also please remember that there is absolutely no cell phone use allowed in the Locker Rooms. 

 

When looking for the DIB that works best for you, please remember to set the "date range" at the top of the DIBs page to cover the Tryouts.

Volunteer Program Updates:

  • In previous years MYHA has required 4 DIBS credits, with the understanding that 1 DIBS credit equals 2 hours of volunteer work. This year to eliminate confusion we have changed the description of the program to explain that we require 8 volunteer hours per player. We have NOT increased the amount of actual volunteer hours required.
  • Volunteer credits or specific duties are not age level specific. For example, if you have a bantam, you can volunteer for credits involving any age level.
  • Check Dibs often for new opportunities, they are being added as often as we receive them from board and committee members.  Available Dibs will also show up when people cancel something they have claimed.
  • If you do claim a Dib and must cancel it PLEASE do so at least two days in advance so someone else has the opportunity to claim this Dib. If you cancel on short notice we ask that you do your best to find someone to fill your vacancy.  We can adjust Dibs after the fact to get the proper person credit but we can’t have no one show up. We're seeing a few people who have claimed things and then canceled the day of, or just not shown up for the job.  This is a huge problem with locker room assignments, etc. where we need an adult there at all times.
  • Please do not claim coaching positions. Head coaches are named by the CPRB after teams are formed and assistant coaches are determined after that.
  • Please don't claim more credits than your family will need, especially early in the season. We will make enough credits available for the entire association, but it will be difficult if families that only need 8 credits claim substantially more than that. The goal of the program is to increase the number of people volunteering---which is difficult if the same people keep claiming things. 
  • As mentioned above, we will make enough credits available for the entire association, but please don't wait until the last week of February to "remember" to claim something. 
  • The Volunteer Program is for volunteer needs that benefit the entire association.  Any volunteering for your child’s individual team (excluding coaches and manager/s) will not fulfill your volunteer obligation.  For example, clock or box duty for games will not count for your player’s team but it will count if it is a Dibs item during a tournament.  Locker Room attendant during the season for a team won’t count but during tryouts it does.

How Does It Work?

It's easy!  

#1. Log into your Ngin account using the same account you will use to register your hockey players.

#2. Click on the "Dibs" tab at the top right of the page.  

#3. Under "Available Sessions" click on the "2018-2019 Season"

#4. Review list of available Dibs items.  Search criteria are at the top of the page to modify search based on category and/or date.

#5. Once you have selected an item you will have to select a child you are fulfilling your credits for, and you will have to indicate which family member is actually doing the volunteer work.

#6. You will receive an email confirmation thanking you for selecting a Dibs item.

#7.  Once the work has been completed, or the position fulfilled, your credits will show as completed.